Welcome to Karate England’s privacy notice.

Karate England respects your privacy and is committed to protecting your personal
data. This privacy notice will inform you as to how we look after your personal data
and tell you about your privacy rights and how the law protects you.
Please use the Glossary to understand the meaning of some of the terms used in
this privacy notice.

1.IMPORTANT INFORMATION AND WHO WE ARE
PURPOSE OF THIS PRIVACY NOTICE
This privacy notice aims to give you information on how Karate England collects and
processes your personal data, including any data you may provide through our
website when you sign up to our newsletter, purchase our service and/or product or
take part in a competition.
This website is not intended for children and we do not knowingly collect data
relating to children.
It is important that you read this privacy notice together with any other privacy notice
or fair processing notice we may provide on specific occasions when we are
collecting or processing personal data about you so that you are fully aware of how
and why we are using your data. This privacy notice supplements the other notices
and is not intended to override them.
CONTROLLER
Karate England is the controller and responsible for your personal data (collectively
referred to as the ”Company”, “we”, “us” or “our” in this privacy notice).
If you have any questions about this privacy notice, including any requests to
exercise your legal rights, please contact us using the details set out below.
CONTACT DETAILS
Our full details are:
Full name of legal entity: Karate England
Name of contact: Michael Cormack
Email address: officialkarateengland@gmail.com
Postal address: 39 Churchgate. Cheshunt, Herts, EN89NB
Telephone number: 07871545987
You have the right to make a complaint at any time to the Information
Commissioner’s Office (ICO), the UK supervisory authority for data protection issues
(www.ico.org.uk). We would, however, appreciate the chance to deal with your
concerns before you approach the ICO so please contact us in the first instance.
CHANGES TO THE PRIVACY NOTICE AND YOUR DUTY TO INFORM US OF
CHANGES
This version of Karate England’s Privacy Notice is the first version.
It is important that the personal data we hold about you is accurate and current.
Please keep us informed if your personal data changes during your relationship with
us.

2.THE DATA WE COLLECT ABOUT YOU
Personal data, or personal information, means any information about an individual
from which that person can be identified. It does not include data where the identity
has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you
which we have grouped together follows:
Identity Data includes first name, maiden name, last name, username or similar
identifier, marital status, title, family and lifestyle information, date of birth and
gender.
Contact Data includes address, billing address, emergency contact details, email
address and telephone numbers.
Financial Data includes bank account and payment card details.
Transaction Data includes details about payments to and from you and other details
of products and services you have purchased from us.
Technical Data includes internet protocol (IP) address, your login data, browser type
and version, time zone setting and location, browser plug-in types and versions,
operating system and platform and other technology on the devices you use to
access this website.
Profile Data includes your username and password, purchases or orders made by
you, your interests, preferences, feedback and survey responses.
Usage Data includes information about how you use our website, products and
services.
Marketing and Communications Data includes your preferences in receiving
marketing from us and our third parties and your communication preferences.
We also collect, use and share Aggregated Data such as statistical or demographic
data for any purpose. Aggregated Data may be derived from your personal data but
is not considered personal data in law as this data does not directly or indirectly
reveal your identity. For example, we may aggregate your Usage Data to calculate
the percentage of users accessing a specific website feature. However, if we
combine or connect Aggregated Data with your personal data so that it can directly
or indirectly identify you, we treat the combined data as personal data which will be
used in accordance with this privacy notice.
We may collect Special Categories of Personal Data about you (this may include
details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual
orientation, information about your health and genetic and biometric data). We do not
collect any information about criminal convictions and offences.
IF YOU FAIL TO PROVIDE PERSONAL DATA
Where we need to collect personal data by law, or under the terms of a contract we
have with you and you fail to provide that data when requested, we may not be able
to perform the contract we have or are trying to enter into with you (for example, to
provide you with goods or services). In this case, we may have to cancel a product
or service you have with us but we will notify you if this is the case at the time.

3.HOW IS YOUR PERSONAL DATA COLLECTED?
We use different methods to collect data from and about you including through:
Direct interactions. You may give us your Identity, Contact and Financial Data by
filling in forms or by corresponding with us by post, phone, email or otherwise. This
includes personal data you provide when you:
apply for our products or services;
create an account on our website;
subscribe to our service or publications;
request marketing to be sent to you;
enter a competition, promotion or survey; or
give us some feedback.
Automated technologies or interactions. As you interact with our website, we may
automatically collect Technical Data about your equipment, browsing actions and
patterns. We collect this personal data by using cookies, server logs and other
similar technologies. We may also receive Technical Data about you if you visit other
websites employing our cookies. Please see our cookies policy.
Third parties or publicly available sources. We may receive personal data about
you from various third parties and public sources as set out below:
Technical Data from the following parties:
(a)analytics providers;
(b)advertising networks; and
(c)search information providers.
Contact, Financial and Transaction Data from providers of technical, payment and
delivery services.
Identity and Contact Data from data brokers or aggregators.
Identity and Contact Data from publicly availably sources such as Companies House
and the Electoral Register based inside the EU.

4.HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we
will use your personal data in the following circumstances:
Where we need to perform the contract we are about to enter into or have entered
into with you.
Where it is necessary for our legitimate interests (or those of a third party) and your
interests and fundamental rights do not override those interests.
Where we need to comply with a legal or regulatory obligation.
Generally we do not rely on consent as a legal basis for processing your personal
data other than in relation to sending third party direct marketing communications to
you via email or text message. You have the right to withdraw consent to marketing
at any time by contacting us.
PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA
We have set out below, in a table format, a description of all the ways we plan to use
your personal data, and which of the legal bases we rely on to do so. We have also
identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground
depending on the specific purpose for which we are using your data. Please contact
us if you need details about the specific legal ground we are relying on to process
your personal data where more than one ground has been set out in the table below.
Purpose/Activity Type of data Lawful basis for processing including basis of
legitimate interest
To register you as a new customer (a) Identity(b) Contact Performance of a contract
with you
To process and deliver your order including:(a) Manage payments, fees and
charges(b) Collect and recover money owed to us (a) Identity(b) Contact(c)
Financial(d) Transaction(e) Marketing and Communications (a) Performance of a
contract with you(b) Necessary for our legitimate interests (to recover debts due to
us)
To manage our relationship with you which will include:(a) Notifying you about
changes to our terms, your account or our privacy policy(b) Asking you to leave a
review or take a survey(c) Providing you with our service/product (a) Identity(b)
Contact(c) Financial (d) Profile(e) Marketing and Communications(f) Transaction(g)
Technical (h) Usage (a) Performance of a contract with you(b) Necessary to comply
with a legal obligation(c) Necessary for our legitimate interests (to keep our records
updated and to study how customers use our products/services)
To enable you to partake in a prize draw, competition or complete a survey (a)
Identity(b) Contact(c) Profile(d) Usage(e) Marketing and Communications (a)
Performance of a contract with you(b) Necessary for our legitimate interests (to study
how customers use our products/services, to develop them and grow our business)
To administer and protect our business and our website(including troubleshooting,
data analysis, testing, system maintenance,support, reporting and hosting of data)
(a) Identity(b) Contact(c) Technical (a) Necessary for our legitimate interests (for
running our business, provision of administration and IT services, network security,to
prevent fraud and in the context of a business reorganisation or group restructuring
exercise)(b) Necessary to comply with a legal obligation
To deliver relevant website content and advertisements to you and measure or
understand the effectiveness of the advertising we serve to you (a) Identity(b)
Contact(c) Profile(d) Usage(e) Marketing and Communications(f) Technical
Necessary for our legitimate interests (to study how customers use our
products/services, to develop them, to grow our business and to inform our
marketing strategy)
To use data analytics to improve our website,products/services, marketing, customer
relationships and experiences (a) Technical(b) Usage Necessary for our legitimate
interests (to define types of customers for our products and services, to keep our
website updated and relevant, to develop our business and to inform our marketing
strategy)
To make suggestions and recommendations to you about goods or services that may
be of interest to you (a) Identity(b) Contact(c) Technical(d) Usage(e) Profile
Necessary for our legitimate interests (to develop our products/services and grow our
business)
MARKETING
We strive to provide you with choices regarding certain personal data uses,
particularly around marketing and advertising.
PROMOTIONAL OFFERS FROM US
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view
on what we think you may want or need, or what may be of interest to you. This is
how we decide which products, services and offers may be relevant for you (we call
this marketing).
You will receive marketing communications from us if you have requested
information from us or purchased goods or services from us or if you provided us
with your details when you entered a competition or registered for a promotion and,
in each case, you have not opted out of receiving that marketing.
THIRD-PARTY MARKETING
We will get your express opt-in consent before we share your personal data with any
company for marketing purposes.
OPTING OUT
You can ask us or third parties to stop sending you marketing messages at any time
by contacting us at any time.
Where you opt out of receiving these marketing messages, this will not apply to
personal data provided to us as a result of a product/service purchase,
product/service experience or other transactions.
COOKIES
You can set your browser to refuse all or some browser cookies, or to alert you when
websites set or access cookies. If you disable or refuse cookies, please note that
some parts of our website may become inaccessible or not function properly. For
more information about the cookies we use, please see our cookies policy.
CHANGE OF PURPOSE
We will only use your personal data for the purposes for which we collected it, unless
we reasonably consider that we need to use it for another reason and that reason is
compatible with the original purpose. If you wish to get an explanation as to how the
processing for the new purpose is compatible with the original purpose, please
contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and
we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or
consent, in compliance with the above rules, where this is required or permitted by
law.

5.DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with the parties set out below for the
purposes set out in the table in paragraph 4 above.
External Third Parties as set out in the Glossary.
Specific third parties such as GoCardless and Mailchimp (see EXTERNAL THIRD
PARTIES section of the Glossary for more information).
Third parties to whom we may choose to sell, transfer, or merge parts of our
business or our assets. Alternatively, we may seek to acquire other businesses or
merge with them. If a change happens to our business, then the new owners may
use your personal data in the same way as set out in this privacy notice.
We require all third parties to respect the security of your personal data and to treat it
in accordance with the law. We do not allow our third-party service providers to use
your personal data for their own purposes and only permit them to process your
personal data for specified purposes and in accordance with our instructions.

6.INTERNATIONAL TRANSFERS
Some of our external third parties are based outside the European Economic Area
(EEA) so their processing of your personal data will involve a transfer of data outside
the EEA.
Whenever we transfer your personal data out of the EEA, we ensure a similar
degree of protection is afforded to it by ensuring at least one of the following
safeguards is implemented:
Where we use certain service providers, we may use specific contracts approved by
the European Commission which give personal data the same protection it has in
Europe. For further details, see European Commission: Model contracts for the
transfer of personal data to third countries.
Where we use providers based in the US, we may transfer data to them if they are
part of the Privacy Shield which requires them to provide similar protection to
personal data shared between the Europe and the US. For further details,
see European Commission: EU-US Privacy Shield.
Please contact us if you want further information on the specific mechanism used by
us when transferring your personal data out of the EEA.

7.DATA SECURITY
We have put in place appropriate security measures to prevent your personal data
from being accidentally lost, used or accessed in an unauthorised way, altered or
disclosed. In addition, we limit access to your personal data to those employees,
agents, contractors and other third parties who have a business need to know. They
will only process your personal data on our instructions and they are subject to a
duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach
and will notify you and any applicable regulator of a breach where we are legally
required to do so.

8.DATA RETENTION
HOW LONG WILL YOU USE MY PERSONAL DATA FOR?
We will only retain your personal data for as long as necessary to fulfil the purposes
we collected it for, including for the purposes of satisfying any legal, accounting, or
reporting requirements.
To determine the appropriate retention period for personal data, we consider the
amount, nature, and sensitivity of the personal data, the potential risk of harm from
unauthorised use or disclosure of your personal data, the purposes for which we
process your personal data and whether we can achieve those purposes through
other means, and the applicable legal requirements.

By law we have to keep basic information about our customers (including Contact,
Identity, Financial and Transaction Data) for six years after they cease being
customers for tax purposes.
In some circumstances you can ask us to delete your data: see Request erasure
below for further information.
In some circumstances we may anonymise your personal data (so that it can no
longer be associated with you) for research or statistical purposes in which case we
may use this information indefinitely without further notice to you.

9.YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation
to your personal data. Please click on the links below to find out more about these
rights:
Request access to your personal data.
Request correction of your personal data.
Request erasure of your personal data.
Object to processing of your personal data.
Request restriction of processing your personal data.
Request transfer of your personal data.
Right to withdraw consent.
If you wish to exercise any of the rights set out above, please contact us.
NO FEE USUALLY REQUIRED
You will not have to pay a fee to access your personal data (or to exercise any of the
other rights). However, we may charge a reasonable fee if your request is clearly
unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your
request in these circumstances.
WHAT WE MAY NEED FROM YOU
We may need to request specific information from you to help us confirm your
identity and ensure your right to access your personal data (or to exercise any of
your other rights). This is a security measure to ensure that personal data is not
disclosed to any person who has no right to receive it. We may also contact you to
ask you for further information in relation to your request to speed up our response.
TIME LIMIT TO RESPOND
We try to respond to all legitimate requests within one month. Occasionally it may
take us longer than a month if your request is particularly complex or you have made
a number of requests. In this case, we will notify you and keep you updated.

10.GLOSSARY
LAWFUL BASIS
Legitimate Interest means the interest of our business in conducting and managing
our business to enable us to give you the best service/product and the best and most
secure experience. We make sure we consider and balance any potential impact on
you (both positive and negative) and your rights before we process your personal
data for our legitimate interests. We do not use your personal data for activities
where our interests are overridden by the impact on you (unless we have your
consent or are otherwise required or permitted to by law). You can obtain further
information about how we assess our legitimate interests against any potential
impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the
performance of a contract to which you are a party or to take steps at your request
before entering into such a contract.
Comply with a legal or regulatory obligation means processing your personal
data where it is necessary for compliance with a legal or regulatory obligation that we
are subject to.
You have the right to:
Request access to your personal data(commonly known as a “data subject access
request”). This enables you to receive a copy of the personal data we hold about you
and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to
have any incomplete or in accurate data we hold about you corrected, though we
may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or
remove personal data where there is no good reason for us continuing to process it.
You also have the right to ask us to delete or remove your personal data where you
have successfully exercised your right to object to processing (see below),where we
may have processed your information unlawfully or where we are required to erase
your personal data to comply with local law.
Note, however, that we may not always be able to comply with your request of
erasure for specific legal reasons which will be notified to you, if applicable, at the
time of your request.
Object to processing of your personal data where we are relying on a legitimate
interest (or those of a third party)and there is something about your particular
situation which makes you want to object to processing on this ground as you feel it
impacts on your fundamental rights and freedoms. You also have the right to object
where we are processing your personal data for direct marketing purposes. In some
cases, we may demonstrate that we have compelling legitimate grounds to process
your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us
to suspend the processing of your personal data in the following scenarios: (a) if you
want us to establish the data’s accuracy; (b) where our use of the data is unlawful
but you do not want us to erase it; (c) where you need us to hold the data even if we
no longer require it as you need it to establish, exercise or defend legal claims; or (d)
you have objected to our use of your data but we need to verify whether we have
overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide
to you, or a third party you have chosen, your personal data in a structured,
commonly used, machine-readable format. Note that this right only applies to
automated information which you initially provided consent for us to use or where we
used the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your
personal data. However, this will not affect the lawfulness of any processing carried
out before you withdraw your consent. If you withdraw your consent, we may not be
able to provide certain products or services to you. We will advise you if this is the
case at the time you withdraw your consent.
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